1. What kind of information will I need to provide in the application? 
   1. Here is a blank grants application preview
2. What criteria do grant applications get reviewed and selected? 
   1. Projects are reviewed based on alignment with well-being strategic priorities, quality of concept/idea, impact on the UW Medicine community, response to well-being data, and creativity. See full rubric criteria here. Your project should be based in one or more of the following: 
      1. Connection, community and belonging: Strengthen system-wide identity and connection 
      2. Professional development and growth: Expand access to leadership and skill-building opportunities 
3. Who is eligible to apply for a grant? 
   1. All faculty, staff, and trainees from across UW Medicine (inclusive of administrative, clinical, education and research areas) are encouraged to apply for grants to fund activities and projects. Since our grants are for employees, students can collaborate on grant programming, but they cannot serve as a lead applicant for a grant. 
4. Who is on the grant selection committee? 
   1. A Grants Review Committee will review each application. The committee consists of members representing groups across UW Medicine:  
      

      Name	Department
      Anne Browning	Office of Well-Being
      Tally Teodosio	Office of Well-Being
      Tess Harpur	Office of Well-Being
      Margo Cousins	Research and Graduate Education
      Giana Davidson	SoM Surgery and Faculty Affairs
      Amanda Garza	SoM Faculty Affairs/CLIME
      Steve Perlmutter	Neurobiology and Biophysics
      Lisa Pierce	Faculty Affairs
      Medha Raval	UWMC Nursing
      Sahar Rooholamini	Pediatrics, Faculty Affairs
      Laurie Soine	UWMC APPs and Cardiology
      Aly Vander Stoep	Advancement
      Allyson Weymier	HMC Nursing
      Callie Hunter	Healthcare Equity
      Andrea Kalus	UWMC Faculty
      Sara Mohamed	SoM Finance
      Somnath Mookherjee	SoM Medicine, Faculty Affairs/CLIME
      Michelle Terry	SoM Pediatrics, Faculty Affairs
      Cliff Kelly	UME/ Office of Well-Being
      Dipti Chrastka	GME/ Office of Well-Being
      Kim Stone	SCH Well-Being
      Shelley Wiechman	HMC Rehab Medicine Psych
      Eric Morzelewski	UWMC Nursing
      Kaitlyn Drew	UWMC Nursing

5. Are there informational sessions available? 
   1. If you have questions and would like to speak directly to our well-being team, informational sessions will be held over Zoom on:
      1. Tuesday, Oct. 27th, 2026, 12:00 – 12:50pm
         Join Zoom Meeting:
         https://washington.zoom.us/j/98165649794?pwd=9lGH0PrehOY2aNMG2VIjAXnYbwokao.1&from=addon
      2. Friday, Nov. 20th, 2026, 10:00am – 10:50am 
         Join Zoom Meeting:
         https://washington.zoom.us/j/97149592183?pwd=1cjaCWQLeaX8ZqjWapcpsceALxh5oL.1&from=addon
6. When will I hear back about the status of my application?
   1. You can expect to be notified in Spring of 2027. Funds will be awarded July 1, 2027. 
7. What will be expected for reporting after the project concludes?
   1. List supported activities;
   2. Describe evaluation results and what was learned from the project;
   3. Describe recommendations for improvement of the project;
   4. Describe next steps and potential for continuation;
   5. Account for the project funds;
   6. Describe impact on team and/or community served.
8. Are there ways to connect with other grantees and UW Medicine Well-Being?
   1. Yes! We are offering community gatherings at various locations Fall 2027, dates to come.

Timeline 

1. When can I expect to receive funds? 
   1. We plan to distribute funds by July 1, 2027 
2. When do I need to spend our funds by? Do funds expire? 
   1. You will have 12 months from the date of award (7/1/2027-6/30/2028) to utilize grant funds. Extensions for unused funds may be available with approval from the Well-Being team. 

General Guidelines for Spending 

1. Are there general guidelines for how the funds can be spent?  
   1. Grant recipients are responsible for ensuring Well-Being Grant funds use is in compliance with UW policies but some general guidelines for the grants are as follows: 
      1. Funds cannot be used as salary or compensation for UW employees. 
      2. Funds will be distributed to departments and units within the School of Medicine and UW Medicine, not to individual employees.
      3. Food purchases are acceptable if consistent with UW policies and guidelines (purchase of alcohol is never permitted). 
      4. Funds should only be used toward what is specifically outlined in budget proposals. 
      5. Equipment that could be considered a fire hazard is also not permitted (candles, toaster oven, fireworks). 
      6. Purchasing gift cards is not permitted. 
2. Can we use funds to pay people? 
   1. Well-Being grant funds cannot be used towards individual UW employees compensation or salaries. Funds may be used to pay for external contractors (speakers, instructors) as well as group or team trainings or events but should not be used for individual employee trainings. Grant recipients should plan to work with their individual unit’s or team’s finance personnel to handle any payment or invoice needs.
3. Can I still purchase food? 
   1. Well-Being grant funds can be used to purchase food if purchases are consistent with UW policies and guidelines, including being within current per diem rates. Grant recipients are responsible for ensuring all purchases are compliant with these policies and for completing the appropriate paperwork for home departments or units. Note that purchase of alcohol is never permitted using Well-Being grant funds.  
4. Can I purchase things that were not originally listed in my grant proposal? 
   1. Purchases should generally stay within the scope of your original project. If you need to adjust your plans and are unsure or would like approval from our team, please send us an email. 
5. Do I need to track our spending and/or save receipts? 
   1. While we are not requiring that you submit detailed expense reports, we encourage you to manage your own spending to make sure you can effectively track your spendings and successfully implement your project.
   2. Any reimbursements will require receipts to be completed in the UW finance systems. Grant recipients should plan to identify the staff member in their home department or unit who they can work with to process reimbursements and ask about any additional documentation needs before spending.
6. What should I do with any remaining funds not spent?
   1. If you have over $500 remaining by June 2028, we will ask that it be returned. 
7. Can I purchase items with a ProCard? 
   1. You can work with ProCard users connected to your unit to manage purchases or invoices via ProCard. You should plan to identify the ProCard user within your unit before spending to identify any documentation they need to complete transactions. 
8. How can teams manage purchasing or reimbursement needs for Well-Being Grant costs? 
   1. Grant recipients should plan to identify the finance personnel in their home department or unit they can work with to manage purchasing and reimbursement when submitting their grant application. The Well-Being team cannot directly manage any purchasing or reimbursements but can help identify finance personnel specific to units.
9. What are the expectations for evaluations or pre/post surveys? 
   1. We will ask that you submit an evaluation survey to show the impact of your project near the end of our grant cycle (May – June 2028) when all projects should be completed. This form may ask for qualitative data such as personal quotes or photos of your event/project. 
10. Who do I contact if we have questions about our Well-Being Grant funds? 
    1. uwm-wellbeing@uw.edu 

1. Will I need to create a Submittable account? 
   1. Yes. In order to submit an application, you will need to create an account. It will require an email and password. Please use your primary work email address. 
2. Does my application save as a draft? Can I revisit it later? 
   1. Yes. If you don’t complete your application in one sitting, you can revisit your draft later by: logging into your Submittable account, Click ‘Submissions’, Click on the ‘Drafts’ tab, locate your draft application and click ‘Continue’.  
3. Can I collaborate with a colleague on an application? 
   1. Yes. Once you have your application open, click ‘Manage Collaborators’ on the top right of the app. You can then add an email address of a colleague; they will be able to edit the application. Only you will be able to submit once completed. 
4. Can I edit my application after it’s been submitted?
   1. You will need to contact uwm-wellbeing@uw.edu to request to reopen your application for edits. 
5. How do I transfer ownership of the grant project/application? 
   1. Please contact uwm-wellbeing@uw.edu if the primary author/contact needs to be changed. 

These grants were possible thanks to a generous donation of $250,000 to support the well-being of our community. Grants support impactful activities, programming, projects, and applied research that aligns with the goals of our well-being work aimed at improving the workplace and learning environment for our community.

Our grant review committee was so impressed with the creativity and thoughtfulness of the ideas we received. In total, we received 518 proposals from across UW Medicine. It was a humbling task to figure out how to spread the funding as broadly as possible to maximize the potential impact on our community. We had nearly $1,600,000 in total requests – which is amazing given the $5000 maximum request per grant. We are thrilled to share the 169 full and partially funded grants for 2025 representing a 33% funding rate for the proposals we received.

Accessible infographic linked here

View grants awarded by faculty plus each UW Medicine entity at the links below

Faculty-Led Grants
Harborview Medical Center
School of Medicine
UWMC Montlake
UWMC Northwest
UW Primary Care
Shared Services, Multiple Sites, and Affiliates

Read about the impacts of the 2025 Well-Being Grants

• Well-Being Grants in Action: See How Teams are Prioritizing Well-Being
• Paint the Town and Summer Camp for the Day
• Culinary Competition Challenges Harborview Cafeteria Chefs to Spice Things Up (Literally)
• Building Community Connections: A Tour of Local Organizations Supporting Refugee, Immigrant, and Migrant Communities

View the full 2025 Well-Being Grants report here, with highlights about categories, learnings, and future cycles below.

View grants awarded by each UW Medicine entity at the links below

Harborview Medical Center
School of Medicine
UW Medical Center Montlake
UW Medical Center Northwest
UW Primary Care
Shared, Multiple Sites, and Affiliates

Read about the 2023 Well-Being Grants impact here

As members of UW Medicine completed their well-being grant projects, we highlight the diverse, creative, team-building projects.

• Well-Being Grants Empower Healthcare Teams to Reconnect and Recharge
• A Day in the Life of Employees Fostering Equity, Diversity and Inclusion
• A Day in the Life of Employees Improving Well-Being With Art
• A Day in the Life of Employees Promoting Team Care