Assistant Professor Timeline / Years 1-6

Years 1-2

Appointed as Assistant Professor (initial 3-year term with 3-year renewal)

  • Identify mentorship
  • Establish primary mentor(s) and establish meeting schedule
  • Consider convening Mentoring Committee on an annual basis
  • Write an individual development plan  (IDP)
  • Begin to develop local/regional reputation in research, clinical care or education
  • Maintain CV in UW SOM format and update regularly
  • Review teaching portfolio requirements
  • Develop system to keep track of:
  • Speaking engagements/ invited talks
  • Evaluations of teaching, mentoring and administrative leadership roles
  • Mentoring of trainees

Year 3

Reappointment to Assistant Professor at 3 years in rank

  • Working towards independent funding (R01 or equivalent)
  • Add to peer-reviewed publications

Years 4-6

Preparing for promotion: Typically not before 4 years in rank. Promotion is mandatory in year 6.

  • Confirm components of promotion package and individual responsible for obtaining each item (e.g., self, division head/ department chair, staff)
  • Create teaching portfolio (if appropriate)
  • Identify individuals both internal and external to the UW to write letters of support
  • Steps toward promotion: Timeline varies depending on size and structure of your department. The entire process may take up to 18 months.
  • Division faculty vote (in some departments)
  • Department faculty vote
  • School of Medicine committee vote
  • Provost approval

Associate and Professor / Variable Time Frame

Promotion to Associate Professor

  • Consider continuation of Mentoring Committee – evaluate and update membership to reflect new status
  • Work on establishing regional/ national reputation:
    Study section
    Invited talks
    Editorial boards
    Roles in national societies (e.g., committees, leadership roles)
  • Establish independence as an investigator
  • Become a mentor
  • Continue to publish with goal of moving from first to senior author

Promotion to Professor

  • Continue to expand national/ international reputation:
    Study section
    Invited talks
    Editorial boards
    Roles in national societies (e.g., committees, leadership roles)
  • Build leadership skills and take on new leadership roles
  • Expand mentoring and expand mentor role(s)
  • Continue to publish/ promote independence of mentees

Additional Promotions Resources

Below are additional resources for updating your CV, department-specific formats and promotions criteria, and peer evaluations.

CV School of Medicine Format

For information on creating and editing your CV, see the format guidelines below.

Here is the most recent CV format: 2020 School of Medicine CV format

The Department of Medicine uses an Augmented CV format. Please check with your department for specific formats.


Organizing and Maintaining a Digital Portfolio

This article outlines how to maintain a digital portfolio utilizing reference managers.

Faculty Appointments & Promotions Guide and Faculty Code

Faculty appointments and promotions, timelines, criteria, pathways, and more can be found in the A&P Guide.

Section 24-54 of the Faculty Code details procedure for promotions in the School of Medicine.

Departmental Appointments and Promotions Criteria

Find the most recent appointments and promotions criteria for each School of Medicine department.

Promotion Clock Extensions Due to COVID-19

As a result of the extraordinary circumstances associated with COVID-19, the University of Washington is offering automatic approval for all faculty who request a waiver for the 2019-20 or 2020-21 academic year to automatically extend their promotion and/or tenure clock by one year.

All faculty with mandatory promotion and/or tenure clocks, who are in the probationary period of their appointment term during the period of winter quarter 2020 to spring quarter 2021 are eligible.

Find more details and learn how to request a waiver here.

Teaching Portfolio

A teaching portfolio is required for regular faculty (lecturers, assistant professors and associate professors) who are being considered for promotion. The teaching portfolio is a critical document in the promotion review process, particularly at the school and provost levels. The portfolio represents your teaching record and is used to assess the quality and value of teaching and mentoring interactions with students, residents, fellows, practicing physicians, and other professionals.

Teaching portfolio guidelines and resources (Department of Medicine)
How to create a teaching portfolio
Self-reflection on teaching

Below are two example teaching portfolios and self-assessments for you to consider as you plan your path to promotion.

Example teaching portfolio 1 (published with permission)
Example self-assessment 1 (published with permission)
Example teaching portfolio 2 (published with permission)
Example self-assessment 2 (published with permission)

Peer Teaching and Research Mentor Evaluations

Peer teaching and research mentor evaluations are an important component of the promotions process for faculty. Here are some evaluation forms from the Department of Medicine to consider as you complete your evaluations:

Administrative Leadership Evaluation
Clinical Peer Evaluation
Research Mentor Evaluation
Teaching Peer Evaluation

AAMC Human Resources Toolkit

The Human Resources Interest Group of the AAMC Group on Business Affairs has developed a pooling of academic medical center-oriented HR resources, such as template job descriptions, policies and draft faculty letters for promotions, offers, administrative appointments and the like.  The templates have been consolidated into a standard format, anonymized and put into a Word-accessible format form on the website so you can click, edit, and save. Access the toolkit here.