A great place to start for general questions related to appointments and promotions is the UW School of Medicine faculty appointments and promotions guide. More resources are also available at the bottom of this page including teaching portfolio advice, example peer evaluations, and CV format.
Please note, each department has different processes and requirements for promotions so please contact your department or division administrator for additional information regarding appointments and promotions for your individual path.
Appointed as Assistant Professor (initial 3-year term with 3-year renewal)
- Identify mentorship
- Establish primary mentor(s) and establish meeting schedule
- Consider convening Mentoring Committee on an annual basis
- Write an individual development plan (IDP)
- Begin to develop local/regional reputation in research, clinical care or education
- Maintain CV in UW SOM format and update regularly
- Review teaching portfolio requirements
- Develop system to keep track of:
- Speaking engagements/ invited talks
- Evaluations of teaching, mentoring and administrative leadership roles
- Mentoring of trainees
Reappointment to Assistant Professor at 3 years in rank
- Working towards independent funding (R01 or equivalent)
- Add to peer-reviewed publications
Preparing for promotion: Typically not before 4 years in rank. Promotion is mandatory in year 6.
- Confirm components of promotion package and individual responsible for obtaining each item (e.g., self, division head/ department chair, staff)
- Create teaching portfolio (if appropriate)
- Identify individuals both internal and external to the UW to write letters of support
- Steps toward promotion: Timeline varies depending on size and structure of your department. The entire process may take up to 18 months.
- Division faculty vote (in some departments)
- Department faculty vote
- School of Medicine committee vote
- Provost approval
Promotion to Associate Professor
- Consider continuation of Mentoring Committee – evaluate and update membership to reflect new status
- Work on establishing regional/ national reputation:
Roles in national societies (e.g., committees, leadership roles)
- Establish independence as an investigator
- Become a mentor
- Continue to publish with goal of moving from first to senior author
Promotion to Professor
- Continue to expand national/ international reputation:
Roles in national societies (e.g., committees, leadership roles)
- Build leadership skills and take on new leadership roles
- Expand mentoring and expand mentor role(s)
- Continue to publish/ promote independence of mentees
Click each workshop for details. To register for upcoming promotions workshops, visit our events calendar.
Preparing for Your Promotion from Assistant to Associate Professor
Mid-Career Faculty: You Got Promoted to Associate Professor, Now What?
Additional Promotions Resources
Below are additional resources for updating your CV, department-specific formats and promotions criteria, and peer evaluations.
CV School of Medicine Format
For information on creating and editing your CV, see the format guidelines below.
The Department of Medicine uses an Augmented CV format. Please check with your department for specific formats.
A teaching portfolio is required for regular faculty (lecturers, assistant professors and associate professors) who are being considered for promotion. The teaching portfolio is a critical document in the promotion review process, particularly at the school and provost levels. The portfolio represents your teaching record and is used to assess the quality and value of teaching and mentoring interactions with students, residents, fellows, practicing physicians, and other professionals.
How to Create a Teaching Portfolio slides by Andy Luks, MD
Login with your UW NetID below to view the recording of our Teaching Portfolio workshop led by Dr. Luks.
Writing a Memorable Teaching Philosophy article
Sample teaching philosophy statements
Self-reflection on teaching
Department of Medicine resources
Duplicate and customize this peer teaching evaluation template. Then share it and select the QR code option and place the QR code into your slides for presentations to receive immediate feedback.
Additional teaching evaluation forms are below:
Teaching portfolio guidelines and resources
Clinical peer evaluation form
Teaching peer evaluation form
Research mentor evaluation form
How to create a teaching portfolio
Teaching portfolio outline
Individual Development Plan (IDP)
Below are two example teaching portfolios and self-assessments for you to consider as you plan your path to promotion.
Example teaching portfolio 1 (published with permission)
Example self-assessment 1 (published with permission)
Example teaching portfolio 2 (published with permission)
Example self-assessment 2 (published with permission)
Peer Teaching and Research Mentor Evaluations
Peer teaching and research mentor evaluations are an important component of the promotions process for faculty. Here are some evaluation forms from the Department of Medicine to consider as you complete your evaluations:
Faculty Appointments & Promotions Guide and Faculty Code
Faculty appointments and promotions, timelines, criteria, pathways, and more can be found in the A&P Guide. As mentioned in the A&P guide, you may reference this table for categories of selected faculty appointments.
Section 24-54 of the Faculty Code details procedure for promotions in the School of Medicine.
Appointment, Promotion, and Tenure (APT) Toolkit
This Appointment, Promotion, and Tenure (APT) Toolkit is designed to aid early-career faculty, department chairs, and APT committees in recognizing supporting, and rewarding interdisciplinary research and collaboration at the University of Washington, specifically across the Health Science Schools and the College of Engineering. The APT Toolkit provides strategies, templates, and exemplars, including:
- Standardized language and definitions to incorporate into APT criteria
- Goal/Self Advocacy Statement
- Curriculum Vitae highlighting interdisciplinary research efforts
- Promotion Letters
- UW Structures and Policies to aid interdisciplinary research
The APT Toolkit was developed by the Institute for Translational Health Sciences (ITHS) Team Science Core and colleagues. The Toolkit is a living document that will be updated as more information, feedback, and examples of successful promotion and tenure of team science-focused researchers are gathered.
Promotion Clock Extensions Due to COVID-19
As a result of the extraordinary circumstances associated with COVID-19, the University of Washington is offering automatic approval for all faculty who request a waiver for the 2019-20 or 2020-21 academic year to automatically extend their promotion and/or tenure clock by one year.
All faculty with mandatory promotion and/or tenure clocks, who are in the probationary period of their appointment term during the period of winter quarter 2020 to spring quarter 2021 are eligible.
Organizing and Maintaining a Digital Portfolio
This article outlines how to maintain a digital portfolio utilizing reference managers.
AAMC Human Resources Toolkit
The Human Resources Interest Group of the AAMC Group on Business Affairs has developed a pooling of academic medical center-oriented HR resources, such as template job descriptions, policies and draft faculty letters for promotions, offers, administrative appointments and the like. The templates have been consolidated into a standard format, anonymized and put into a Word-accessible format form on the website so you can click, edit, and save. Access the toolkit here.