Welcome to the UW School of Medicine! We are delighted that you are here. Your home department can provide you with many resources so it is always good to check there first. The resources available here augment those. If you can’t find what you need, please contact us!

At the bottom of this page you will find answers to several frequently asked questions.

  • TRAININGS &
    COURSES
  • BENEFITS
  • ACADEMIC RESOURCES
  • CLINICAL RESOURCES

TRAININGS &
COURSES

UW Trainings

UW Medicine Compliance has a comprehensive list of trainings for faculty. Please check with your department or division administrator for any other trainings required for your site of practice.

UW Medicine employees will find required trainings in the Learning Hub here.

Environmental Health & Safety

The Environmental Health & Safety Department (EH&S) assists organizational units in meeting their responsibility to protect the environment and to provide a safe and healthful place for employment and learning.

Search the matrix to find which trainings/courses to take, or find your course here.

UW employees who use chemicals or chemical-containing products at any UW owned or leased facility are required to maintain chemical inventories in MyChem, the UW’s chemical tracking system.

EH&S is responsible for the collection of hazardous chemical waste for the University, including all campuses and off-side locations. Hazardous chemical waste is defined as any liquid, gaseous, or solid chemical that is ignitable, corrosive, reactive, toxic, or persistent, and is no longer useful or wanted. Request chemical waste disposal here.

New Faculty Orientation

If you aren’t a clinician who went to UW Medicine Orientation, there are several resources for new faculty here. Dr. Kritek, Associate Dean for Faculty Development, is also happy to meet with you one-on-one. This can be scheduled by emailing somfacdv@uw.edu.

Academic HR Online Orientation for Faculty

The completion of a benefit orientation is required within 30 days of employment

UW Physicians Benefits Orientation Slides

IT orientation resources

UW Medicine Medical Staff Onboarding (MSO)

UW Medicine MSO is required for all providers credentialed by the Office of Medical Staff Appointments (OMSA) including MDs, CRNAs, ARNPs, Clinical PhDs PA-Cs and Active Instructor Faculty/Fellows. MSO includes an overview of UW Medicine, UW Benefits*, and UWP Benefits* (if applicable). Provider headshots are also included with MSO and used to complete your UW Medicine provider biography. Additional information, including instructions on how to create or update your biography, can be found here.

MSO must be completed within 30 days of your start date and coordinated through the academic appointment contact. For questions, visit the MSO website or contact the MSO Office at uwmedmso@uw.edu.

UW Physicians (UWP) Practice Plan Appointment

Click here to learn about practice plans.

Click here to complete a practice plan agreement.

New Faculty Appointments

Please refer to your department or division administrator for information on specific track, rank, tenure, and promotion information for your department.

Forms, requirements, and guides are found on the School of Medicine intranet.

 

Medical Staff Privileges

For UW Medical Center Montlake and Northwest Campuses, Harborview Medical Center, and Seattle Cancer Care Alliance, the process of obtaining medical staff privileges is handled by the Office of Medical Staff Appointments (OMSA). This process is initiated by the submission of an RMA form (Request for Medical Staff Appointment form). Once an OMSA RMA has been submitted, OMSA will work directly with the candidate to submit the paperwork necessary to complete the review and appointment process at the institutional level. This process is concurrent with the process of acquiring the paperwork for a faculty appointment package.

Candidates need to be reminded that these are separate processes and there will be requests that are often duplicative as a result. Once OMSA has compiled a complete privileging package for review, the entire package is distributed to the hiring division and the department for review and signature.  Department staff return the approved package to OMSA for review by the credentialing approval committees.

If you have questions about this process, please start with your division or department administrator.

Editing Your UW Medicine Provider Bio & Photo

UW Medicine Providers can find information on editing their biography and photo here.

BENEFITS

Benefits

As a University of Washington employee, you receive excellent benefits including a variety of health plan options, generous retirement plans, life insurance, and long-term disability coverage.

University of Washington benefits website

UW Physicians benefits webpage

Children’s University Medical Group (CUMG) webpage

School of Medicine faculty benefits slides

UW Physicians / CUMG benefits Slides

UW Physicians Benefits

UW Physicians Benefit Summary for 0.5 FTE+ with no UWP pay

UW Physicians Benefit Summary for 0.5 FTE+ with UWP salary.

Disability Accommodations

The University’s disability accommodation process is designed to explore reasonable accommodations for employees (including student employees) with medical conditions or disabilities. The process is intended to be interactive and collaborative, relying on open communication and active participation between you and the University. The primary goal of this process is to help you to perform all of the essential functions of your current position, with or without accommodation.

Accommodations are provided on an individual basis and created in collaboration with the requesting employee, the appropriate University personnel, and the Disability Services Office (DSO). For more information about the disability accommodation process for employees, read the UW Human Resources disability accommodation policy or contact DSO at dso@uw.edu.

Health Plans

Compare health plans offered by UW Benefits and choose one that works best for you.

 

Human Resources & Workday

Workday is the University’s HR and Payroll system. Several basic HR and payroll processes for new hires are initiated or completed in the WD system. Initial questions about HR or payroll topics can be directed to your division staff.  You may be asked to submit specific Workday queries to the Integrated Service Center (ischelp@uw.edu).

Access Workday here.

Workday tasks for new employees:

  • Establish UW NetID
  • I9 employment form (requires documentation be made available to staff member completing process.
  • W4 (tax withholding)
  • Direct deposit
  • Address and title updates (personal and UW Directory contact info)

ACADEMIC RESOURCES

CV School of Medicine Format

For information on creating and editing your CV, see the format guidelines below.

Here is the most recent CV format: 2018 School of Medicine CV format

The Department of Medicine uses an Augmented CV format. Please check with your department for specific formats.

 

Teaching Portfolio

A teaching portfolio is required for regular faculty (lecturers, assistant professors and associate professors) who are being considered for promotion. The teaching portfolio is a critical document in the promotion review process, particularly at the school and provost levels. The portfolio represents your teaching record and is used to assess the quality and value of teaching and mentoring interactions with students, residents, fellows, practicing physicians, and other professionals.

Teaching portfolio guidelines and resources (Department of Medicine)
How to create a teaching portfolio
Self-reflection on teaching

Below are two example teaching portfolios and self-assessments for you to consider as you plan your path to promotion.

Example teaching portfolio 1 (published with permission)
Example self-assessment 1 (published with permission)
Example teaching portfolio 2 (published with permission)
Example self-assessment 2 (published with permission)

School of Medicine Departments

A list of all clinical and basic science departments in the UW School of Medicine, along with their divisions.

Sites of Practice

A site of practice (SOP) is a location where you practice medicine. As a faculty clinician at the UW School of Medicine you have limitations on your clinical practice, including where you can practice without prior approval.

Learn about Sites of Practice here.

Outside Work

Faculty may consult and do professional work for compensation outside of the University within certain guidelines. Forms are completed by the faculty member and need to be submitted in advance of the planned activity.

Financial Conflict of Interest Policy

The Financial Conflict of Interest Policy, Grants Information Memorandum (GIM) 10, establishes guidelines for disclosure of Significant Financial Interests and management of Financial Conflicts of Interests in Sponsored Research at the University.

Financial Conflict of Interest (FCOI)

CLINICAL RESOURCES

License and DEA

For resources and information about medical and DEA licenses:

Washington State Medical Licenses

Washington State Medical License Application Form

OMSA will notify providers when their DEA license is expired or about to expire. Access the DEA license renewal website here. Contact your department or division administrator for the specific process of renewing your DEA license through UW.

UW Medicine Clinical Toolkit

The UW Medicine clinical toolkit allows Seattle-area practice sites access to clinical tools such as EMRs, imaging, forms, and policies.

Employee Health

The UW Employee Health Center provides work-related preventive care for UW employees in specific work groups, such as health sciences research, animal husbandry, oceanographic research, and facilities and maintenance. Employee Health provides these services for UW employees who do not work at any of the medical centers.  If you are a clinician, there will be an Employee Health clinic at your primary clinical site or affiliated medical center.

NEW FACULTY FAQ’S

What is UW Medicine? What is UW Physicians (UWP)? What is Children's University Medical Group (CUMG)? How do these different entities interact with the School of Medicine?

UW Medicine is an integrated health system that is made up of seven entities including:

  1. Airlift Northwest
  2. Harborview Medical Center
  3. UW Medical Center Montlake Campus and Northwest Campus
  4. UW Neighborhood clinics
  5. UW Physicians
  6. UW School of Medicine
  7. Valley Medical Center

All UW School of Medicine (SOM) faculty are a part of UW Medicine including those that work at affiliated institutions such as VA Puget Sound, Seattle Cancer Care Alliance (SCCA), Fred Hutch, and Seattle Children’s Hospital.  UW Physicians is the practice group for more than 2,000 providers who care for patients within UW Medicine, SCCA, and Seattle Children’s Hospital. Children’s University Medical Group is the non-profit pediatric group practice established to support the academic, research and clinical missions of its corporate members, University of Washington School of Medicine and Seattle Children’s Hospital.

Visit the following links for more details on UW Medicine, UWP, CUMG, and the School of Medicine.

What is WWAMI?

WWAMI is the UW School of Medicine’s one-of-a-kind, multi-state medical education program. The acronym, WWAMI, stands for the states served by the UW School of Medicine: Washington, Wyoming, Alaska, Montana and Idaho. UW medical students have access to a variety of settings for clinical training: from a busy Level I trauma center in Seattle, WA, to a small primary care clinic in Libby, MT, to working with Alaska Natives in Anchorage, AK. Community-based clinical faculty volunteer their time to educate our medical students.

Find out more about WWAMI here.

What is a School of Medicine Faculty Appointment?

The University of Washington has well-defined academic tracks, ranks, and titles. A description of the ranks, titles, duties and duration of the appointments for regular and research faculty can be viewed here. The appointment process and definition of academic ranks and titles can also be found in the Faculty Code, Chapter 24 Appointment and Promotion of Faculty Members, Section 24- 34 Qualifications for Appointment at Specific Ranks and Titles. Both basic science and clinical departments recruit individuals through a national search as regular or research faculty. Research faculty do not have clinical responsibilities and, unlike regular faculty, may or may not have formal teaching responsibilities. More details can be found here.

The School of Medicine intranet contains links to ranks and titles, recruitment information, personnel forms, and additional resources.

For information on WWAMI faculty appointments, click here.

What are the different ID cards and electronic user IDs that I need to function at UW Medicine?

ID cards

  1. Husky Card: A Husky Card is the official identification card for members of the UW community. To qualify for a UW ID card (Husky Card), you must either have a faculty appointment or a permanent staff position with at least 50 percent full-time equivalency and have completed UW employee orientation. UWMC and HMC medical staff may obtain their Husky Cards at the same location as medical center ID badges as noted below.
  2. Medical Center Photo ID
    1. UWMC Photo ID
      • UW Public Safety Office – BB-120, (206) 598-4909, request submitted by authorized staff
      • Prox cards for after-hours access
    2. HMC Photo ID
      • HMC Photo ID/ Parking Office – 1 CT 153, (206) 744-3386, request submitted by authorized staff

User IDs

  1. UW NetID: In order to access course materials, library services, and other network programs, you will need a University of Washington personal network identification code.
  2. UW Medicine Account: A UW Medicine account allows access to a variety of EMR systems and the Learning Management system (LMS): ORCA, EPIC, Mindscape, etc.  Full activation (with access to EMR systems) will not occur until after all appointment processes have been finalized.  Please be aware that it may take up to 3 days to activate an account.  Appropriate instructions to establish user names, passwords and access codes will be provided via email by User Access Administration (UAA). Requests for access should be directed to the hiring unit’s administrator or designee. Information needed to set up a UW Medicine account includes full name, anticipated title, date of birth, place of birth, EID or SSN and email address (UW if available). For assistance with UW Medicine accounts or inbox setup, contact User Access Administration/ IT Services Help Desk at (206) 543-7012 or mcsos@uw.edu or https://services.uwmedicine.org

What are good resources for figuring out my benefits?

The UW Benefits office has resources across the board including insurance, childcare, retirement, self-care, and more.

For information on UW/UW Physicians or VA benefits, click here.

If you have questions about CUMG benefits, contact the appropriate representative from this page.

How do I find a Primary Care Provider in Seattle?

Find a PCP on the UW Medicine “find a provider” page. Please check with your insurance company to verify if a provider is covered under your plan.

What affordable housing resources are available?

For those looking to purchase a home

For those hoping to live near work

How do I set up parking?

A wide variety of parking facilities are available. Please note that your parking costs are not covered by UW Medicine; they are strictly self-pay and costs vary by location. You have the option of having parking charges deducted via automatic payroll deduction. Parking privileges are not fully reciprocal between sites, so it is important to inform parking office staff if you will be parking at more than one location on a regular basis. You may find that a pay-per-use option or use of the shuttle between campuses will be more beneficial than a full-time pass.

Are there shuttles between sites in Seattle?

The Health Sciences Express shuttle goes between UW Medical Center Montlake, Roosevelt, the UW Tower, and Harborview Medical Center.

The UW/ Fred Hutch/ South Lake Union shuttle

Seattle Children’s shuttle system

How do I connect to library resources? UpToDate?

The mission of the Health Sciences Library (HSL) at University of Washington (UW) is to advance scholarship, research, education and healthcare by anticipating information needs, by providing essential resources and services, and by facilitating learning for the greater health sciences community. The HSL has links to clinical systems, toolkits, databases, and more.

UpToDate is a clinical decision support resource that allows clinicians to make informed decisions on care using contemporary, evidence-based recommendations.

Is there a file sharing system that I can use?

UW IT offers information on several options based on the needs of your group. We recommend OneDrive but you can view all options at their website here.

What IT resources should I know about?

Jake Kulstad, PhD, Manager of Instructional Technology and Support with UW-IT Learning Technologies, has a webpage with helpful information and resources for UW employees. This site provides links to Canvas, Catalyst, Google sites, and other resources.

Where do I go to get all of my compliance requirements completed?

The Learning Management System (LMS) houses all compliance trainings and modules.

RESEARCH QUESTIONS

What resources are there to help me set up my lab? How do I find potential collaborators?

  • Check with your department chair or administrator to find space and resources
  • ITHS (Institute of Translational Health Sciences) also has a tool to find collaborators throughout WWAMI. ITHS is is dedicated to speeding science to clinic practice for the benefit of patients and communities throughout Washington, Wyoming, Alaska, Montana, Idaho, (WWAMI) and beyond. ITHS promotes this translation of scientific discovery to practice by fostering innovative research, cultivating multi-disciplinary research partnerships, and ensuring a pipeline of next generation researchers through robust educational and career development programs.

How can I recruit undergraduates for my lab?

  • Contact advisors for undergraduate majors in biology, biochemistry, or whichever major you wish to recruit from. They can send out emails to their advisees.

Where can I learn about grant writing and other research resources?

CLINICAL QUESTIONS

What is my liability coverage?

  • The University of Washington’s self-insurance program provides protection from professional liability claims arising from the negligent acts or omissions of the University of Washington and its employees, students, and agents acting in the course and scope of their University duties.
  • You can find out more details by contacting someone in the Health Sciences Risk Management office (AMC login required).

Who do I talk to about my pager?

  • Click here if you work at UW Medical Center or Harborview Medical Center

Where do I access the clinical toolkit?