FACULTY WELCOME

UW Medicine Compliance has a website with information on accessing required trainings for faculty. Please check with your department or division administrator for any other trainings required for your site of practice.

UW Medicine employees will find required trainings in the Learning Hub here.

The Environmental Health & Safety Department (EH&S) assists organizational units in meeting their responsibility to protect the environment and to provide a safe and healthful place for employment and learning.

Search the matrix to find which trainings/courses to take, or find your course here.

UW employees who use chemicals or chemical-containing products at any UW owned or leased facility are required to maintain chemical inventories in MyChem, the UW’s chemical tracking system.

EH&S is responsible for the collection of hazardous chemical waste for the University, including all campuses and off-side locations. Hazardous chemical waste is defined as any liquid, gaseous, or solid chemical that is ignitable, corrosive, reactive, toxic, or persistent, and is no longer useful or wanted. Request chemical waste disposal here.

Please work with your department or division administrator to establish the trainings needed for your work. Dr. Trish Kritek, Vice Dean for Faculty Affairs, is also happy to meet with you one-on-one. This can be scheduled by emailing somfacultyaffairs@uw.edu.

The UW Office of Academic Personnel has a page with an onboarding list for new faculty.

The completion of a benefit orientation is required within 30 days of employment.

IT orientation resources

UW Medicine MSO is required for all providers credentialed by the Office of Medical Staff Appointments (OMSA) including MDs, CRNAs, ARNPs, Clinical PhDs PA-Cs and Active Instructor Faculty/Fellows. MSO includes an overview of UW Medicine, UW Benefits*, and UWP Benefits* (if applicable). Provider headshots are also included with MSO and used to complete your UW Medicine provider biography. Additional information, including instructions on how to create or update your biography, can be found here.

MSO must be completed within 30 days of your start date and coordinated through the academic appointment contact. For questions, visit the MSO website or contact the MSO Office at uwmedmso@uw.edu.

There are two practice plans: the University of Washington Physicians (UWP) and Children’s University Medical Group (CUMG).  UWP includes UW Primary Care and Fred Hutch Cancer Center.

Please contact your administrator for more information regarding your practice plan.

Please refer to your department or division administrator for information on specific track, rank, tenure, and promotion information for your department.

The general faculty appointments and promotions guide can be found here.

The hiring process map can be found here.

For UW Medical Center Montlake and Northwest Campuses, Harborview Medical Center, and Seattle Cancer Care Alliance, the process of obtaining medical staff privileges is handled by the Office of Medical Staff Appointments (OMSA). This process is initiated by the submission of an RMA form (Request for Medical Staff Appointment form). Once an OMSA RMA has been submitted, OMSA will work directly with the candidate to submit the paperwork necessary to complete the review and appointment process at the institutional level. This process is concurrent with the process of acquiring the paperwork for a faculty appointment package.

Candidates need to be reminded that these are separate processes and there will be requests that are often duplicative as a result. Once OMSA has compiled a complete privileging package for review, the entire package is distributed to the hiring division and the department for review and signature.  Department staff return the approved package to OMSA for review by the credentialing approval committees.

If you have questions about this process, please start with your division or department administrator.

To contact OMSA, call 206-543-1002 or email omsa@uw.edu.

UW Medicine Providers can find information on editing their biography and photo here.

As a University of Washington employee, you receive excellent benefits including a variety of health plan options, generous retirement plans, life insurance, and long-term disability coverage.

University of Washington benefits website

UW Physicians benefits webpage and the UW Physicians Benefits Summary

Children’s University Medical Group (CUMG) webpage and CUMG Benefits Summary

School of Medicine faculty retirement benefits slides

UW Physicians / CUMG retirement benefits slides

For information about University of Washington Physicians (UWP) benefits, please click here.

Information on CUMG benefits can be found here.

Please contact the CUMG administrative services office for all questions related to benefits.

The UW Human Resources Campus Leave Team is your support resource for medical, parental, military, and domestic violence leaves of absence.

Visit the Leaves page to navigate to faculty paid sick, medical, or gamily leave. You will also find information in this section on federal and state leave programs like FMLA and PFML.

Visit the Holidays and time off page to navigate to information for military and domestic violence leave.

Sabbatical leave and leave without pay will continue to be managed by the Office of Academic Personnel.

The University’s disability accommodation process is designed to explore reasonable accommodations for employees (including student employees) with medical conditions or disabilities. The process is intended to be interactive and collaborative, relying on open communication and active participation between you and the University. The primary goal of this process is to help you to perform all of the essential functions of your current position, with or without accommodation.

Accommodations are provided on an individual basis and created in collaboration with the requesting employee, the appropriate University personnel, and the Disability Services Office (DSO). For more information about the disability accommodation process for employees, read the UW Human Resources disability accommodation policy or contact DSO at dso@uw.edu.

Compare health plans offered by UW Benefits and choose one that works best for you.

Workday is the University’s HR and Payroll system. Several basic HR and payroll processes for new hires are initiated or completed in the WD system. Initial questions about HR or payroll topics can be directed to your division staff.  You may be asked to submit specific Workday queries to the Integrated Service Center (ischelp@uw.edu).

Access Workday here.

Workday tasks for new employees:

• Establish UW NetID
• I9 employment form (requires documentation be made available to staff member completing process.
• W4 (tax withholding)
• Direct deposit
• Address and title updates (personal and UW Directory contact info)

For information on creating and editing your CV, see the format guidelines below.

Here is the most recent CV format: UW School of Medicine CV format and here is the CV format for courtesy faculty.

The Department of Medicine uses an Augmented CV format. Please check with your department for specific formats.

A teaching portfolio is required for regular faculty (lecturers, assistant professors and associate professors) who are being considered for promotion. The teaching portfolio is a critical document in the promotion review process, particularly at the school and provost levels. The portfolio represents your teaching record and is used to assess the quality and value of teaching and mentoring interactions with students, residents, fellows, practicing physicians, and other professionals.

How to Create a Teaching Portfolio slides by Andy Luks, MD
You may view the 2023 teaching portfolio workshop recording here.

Writing a Memorable Teaching Philosophy article
Sample teaching philosophy statements
Self-reflection on teaching

Department of Medicine resources

Teaching portfolio guidelines and resources
Clinical peer evaluation form
Teaching peer evaluation form
Research mentor evaluation form
How to create a teaching portfolio
Teaching portfolio outline
Individual Development Plan (IDP)

Below are example teaching portfolios and self-assessments for you to consider as you plan your path to promotion. These were published with permission.

Example teaching portfolio 1
Example self-assessment 1
Example teaching portfolio 2
Example self-assessment 2
Example teaching portfolio 3

Faculty appointments and promotions, timelines, criteria, pathways, and more can be found in the A&P Guide. As mentioned in the A&P guide, you may reference this table for categories of selected faculty appointments.

For promotion guidelines specific to your department, we encourage you to visit this page.

Section 24-54 of the Faculty Code details procedure for promotions in the School of Medicine.

A list of all clinical and basic science departments in the UW School of Medicine, along with their divisions.

A site of practice (SOP) is a location where you practice medicine. As a faculty clinician at the UW School of Medicine you have limitations on your clinical practice, including where you can practice without prior approval.

Learn about Sites of Practice here.

Faculty may consult and do professional work for compensation outside of the University within certain guidelines. Forms are completed by the faculty member and need to be submitted in advance of the planned activity.

SoM faculty can submit the 1460 outside work request form in the SoM Portal here.

The SoM Portal can also be accessed through the UW’s Outside Work Homepage here.

The Financial Conflict of Interest Policy, Grants Information Memorandum (GIM) 10, establishes guidelines for disclosure of Significant Financial Interests and management of Financial Conflicts of Interests in Sponsored Research at the University.

Financial Conflict of Interest (FCOI)

For resources and information about medical and DEA licenses:

Washington State Medical Licenses

Washington State Medical License Application Form

OMSA will notify providers when their DEA license is expired or about to expire. Access the DEA license renewal website here. Contact your department or division administrator for the specific process of renewing your DEA license through UW.

The UW Medicine clinical toolkit allows Seattle-area practice sites access to clinical tools such as EMRs, imaging, forms, and policies.

The UW Employee Health Center provides work-related preventive care for UW employees in specific work groups, such as health sciences research, animal husbandry, oceanographic research, and facilities and maintenance. Employee Health provides these services for UW employees who do not work at any of the medical centers.  If you are a clinician, there will be an Employee Health clinic at your primary clinical site or affiliated medical center.