POLICIES & PROCEDURES

Find a list of UW Medicine Policies and Notices under this directory.

Access policies for the UW Physicians Board here.

The UW Medicine Policy on Professional Conduct is a guiding document to elevate our core professional values and to clarify standards of professional behavior for all members of our community in patient care, research, and education settings.

Access the UW Medical Center Medical Director’s Office here.
Find the UW Medical Center Professionalism Resolution Process for Medical Staff here. 

Access the Harborview Medical Director’s Office here.
Find the Harborview Medical Staff / Faculty Professionalism Resolution Process here.

For issues regarding discrimination or retaliation, the Civil Rights Investigation Office investigates complaints that a University employee has violated the University’s non-discrimination and/ or non-retaliation policies. An investigation may be requested either by an individual or by the administrative head of a University organization.

You may also reach out to Giana Davidson, the Assistant Dean for Professional Development, at ghd@uw.edu.

The UW Medicine Service Culture Guidelines demonstrate our committment to placing the needs of patients and families first. This supports the UW Medicine mission to improve the health of the public.

UW Medicine Compliance programs include clinical billing, EMTALA, Ethics, HIPAA, Research compliance, and Safety and Security.

Find the University of Washington Social Networking Policy and Guidelines here.

In order to exercise the powers granted under the Faculty Code and Governance, Section 23-43, the faculty of the School of Medicine establishes, under the Faculty Code and Governance, Section 23-45A, its organization and rules of procedure in the Code of Organization and Procedures. This link also provides information for each of the elected faculty councils.

Below are the 2023-2024 rosters for the four elected faculty councils:

Council on Appointments and Promotions
Council on Research and Graduate Education
Council on Academic Affairs
Council on University Relations

The UW School of Medicine (SoM) requires that its faculty avoid, or disclose and address, perceived or real conflicts of interest between their responsibilities as faculty of the SoM and their activities with outside commercial or non-profit entities. This policy will guide SoM faculty in their interactions with these entities so that they may continue to contribute to the mission of UW Medicine in a manner that ensures that the School and the faculty avoid real or perceived conflicts of interest.

The Washington Ethics in Public Service Act and UW Conflict of Interest Policies impose obligations on University employees that affect hiring and supervision of family and household members. The Ethics in Public Service Act sets forth the basic principle that no employee shall have an interest, financial or otherwise, direct or indirect, that is in conflict with the proper discharge of his or her official duties. The UW rules prohibit University employees from having interests in conflict with their University positions, and from using their University position for special privileges or exemptions for the employee or the employee’s family or household. Learn more here.

The UW Policy Directory Faculty Code and Governance houses information on the faculty code, bylaws, councils and committees, and policies related to terms and conditions of employment. A few specific policies from this resource are listed below.

13-20 General Policy

24-33 Academic Freedom and Responsibility

25-71 Standard of Conduct

The University of Washington is committed to providing a safe workplace. Learn about the Workplace Violence Policy here.

The University of Washington, as an institution established and maintained by the people of the state, is committed to providing equality of opportunity and an environment that fosters respect for all members of the University community. This policy has the goal of promoting an environment that is free of discrimination, harassment, and retaliation.

The University of Washington is committed to establishing and maintaining a safe working and learning environment that is free from violence. Read the Sexual Violence Elimination Policy here.

The Research Misconduct Policy provides a general outline of the methods by which the University addresses research misconduct allegations.

The University of Washington has comprehensive policies concerning the broad spectrum of ethics issues that emerge in the complex and varied environment of University life. These policies reflect the underlying rationale, University expectations, and designated procedures for appropriate disclosure and review of conflicts of commitment and conflicts of interest, including financial interests that might bias or otherwise threaten the integrity of the results of sponsored projects.

This policy details outside professional work rules at the University of Washington.

Subject to certain limited exceptions, faculty who desire to engage in outside professional activities are required to obtain prior approval from the University using the Request for Approval of Outside Professional Work for Compensation (Form 1460).  In the SoM, faculty submit Form 1460s through an online portal.

If you are fulfilling a supervisory role, you should familiarize yourself with the University’s general guidelines that have been established for inclement weather and suspended operations.

The UW Medicine Policy on Professional Conduct is a guiding document to elevate our core professional values and to clarify standards of professional behavior for all members of our community in patient care, research, and education settings.

UW Medicine Compliance programs include clinical billing, EMTALA, Ethics, HIPAA, Research compliance, and Safety and Security.

The University of Washington is committed to providing a safe workplace. Learn about the Workplace Violence Policy here.

The UW School of Medicine (SoM) requires that its faculty avoid, or disclose and address, perceived or real conflicts of interest between their responsibilities as faculty of the SoM and their activities with outside commercial or non-profit entities. This policy will guide SoM faculty in their interactions with these entities so that they may continue to contribute to the mission of UW Medicine in a manner that ensures that the School and the faculty avoid real or perceived conflicts of interest.

The Washington Ethics in Public Service Act and UW Conflict of Interest Policies impose obligations on University employees that affect hiring and supervision of family and household members. The Ethics in Public Service Act sets forth the basic principle that no employee shall have an interest, financial or otherwise, direct or indirect, that is in conflict with the proper discharge of his or her official duties. The UW rules prohibit University employees from having interests in conflict with their University positions, and from using their University position for special privileges or exemptions for the employee or the employee’s family or household. Learn more here.

Find the University of Washington Social Networking Policy and Guidelines here.

The University of Washington, as an institution established and maintained by the people of the state, is committed to providing equality of opportunity and an environment that fosters respect for all members of the University community. This policy has the goal of promoting an environment that is free of discrimination, harassment, and retaliation.

The University of Washington is committed to establishing and maintaining a safe working and learning environment that is free from violence. Read the Sexual Violence Elimination Policy here.

The Research Misconduct Policy provides a general outline of the methods by which the University addresses research misconduct allegations.

The University of Washington has comprehensive policies concerning the broad spectrum of ethics issues that emerge in the complex and varied environment of University life. These policies reflect the underlying rationale, University expectations, and designated procedures for appropriate disclosure and review of conflicts of commitment and conflicts of interest, including financial interests that might bias or otherwise threaten the integrity of the results of sponsored projects.

This policy details outside professional work rules at the University of Washington.

Subject to certain limited exceptions, faculty who desire to engage in outside professional activities are required to obtain prior approval from the University using the Request for Approval of Outside Professional Work for Compensation (Form 1460).  In the SoM, faculty submit Form 1460s through an online portal.

The UW Human Resources Campus Leave Team is your support resource for medical, parental, military, and domestic violence leaves of absence.

Visit the Leaves page to navigate to faculty paid sick, medical, or gamily leave. You will also find information in this section on federal and state leave programs like FMLA and PFML.

Visit the Holidays and time off page to navigate to information for military and domestic violence leave.

Sabbatical leave and leave without pay will continue to be managed by the Office of Academic Personnel.

As a University of Washington employee, you receive excellent benefits including a variety of health plan options, generous retirement plans, life insurance, and long-term disability coverage.

University of Washington benefits website

UW Physicians benefits webpage and the UW Physicians Benefits Summary

Children’s University Medical Group (CUMG) webpage and CUMG Benefits Summary

School of Medicine faculty retirement benefits slides

UW Physicians / CUMG retirement benefits slides

For information about University of Washington Physicians (UWP) benefits, please click here.

Information on CUMG benefits can be found here.

Please contact the CUMG administrative services office for all questions related to benefits.

Benefits summary for faculty with appointments of 9 – 12 months

For the UW Physician Benefits Summary, click here.

For the CUMG (Children’s University Medical Group) Benefits Summary, click here.

For information on retiring from UWP (UW Physicians) and/or CUMG (Children’s University Medical Group), review these 2023 slides.

The fundamental purpose of the University of Washington Faculty Salary Policy is to allow the University to recruit and retain the best faculty.

An explanation of salary payments and employment periods for academic personnel can be found here.

In order to exercise the powers granted under the Faculty Code and Governance, Section 23-43, the faculty of the School of Medicine establishes, under the Faculty Code and Governance, Section 23-45A, its organization and rules of procedure in the Code of Organization and Procedures. This link also provides information for each of the elected faculty councils.

Below are the 2023-2024 rosters for the four elected faculty councils:

Council on Appointments and Promotions
Council on Research and Graduate Education
Council on Academic Affairs
Council on University Relations

School of Medicine Governance Committees

The School of Medicine Standing Committees are essential ways of bringing faculty voices to the operation of our educational, clinical and research programs. This page includes a description of the committees which are currently accepting self-nominations for new members. If one seems of interest to you, please take the time to fill out the brief application. We do limit membership to keep committee size manageable but are looking for new voices each year.