How to post a job and work effectively in Interfolio:
Interfolio is the system through which we ensure consistent, fair and legal recruitment practices at UW.
Start here for information on posting ads through Interfolio, and to access multiple Interfolio user guides.
Work with your Academic Human Resources specialist early and often to make sure that the Interfolio job posting process proceeds smoothly with a clear timeline.
Here is a list of requirements and reminders to help you avoid some common reasons why Interfolio ads are sent back for revision before being approved.
Interfolio divides posted job ads into three major sections: Position Description, Qualifications, and Instructions.
Position Description
- Describe the specific position, hiring unit (e.g., department/division), and university.
- Use inclusive, inviting language that will appeal to a broad range of applicants.
- Highlight why your department/division would be a great place to work.
- Describe potential collaborators across UW and SoM; for example, research centers, outreach programs, and/or faculty development resources.
- A word of caution about “preferences”: The Department of Labor will consider all education, experience, skills, and qualifications listed in the job posting to be requirements, even if the advertisement says they are “preferred” or “ideal” or otherwise not a minimum qualification.
- Preferences for the position should be rewritten as anticipated job duties in the Position Description, or otherwise listed under Qualifications.
Qualifications
- State the minimum qualifications for the position (e.g., minimum degree(s), required experiences or training, etc.).
Applicant Instructions
- Describe the materials you want applicants to submit for review, and make sure these align with your assessment criteria (see “Assessment”).
- Typically, all applicants are required to submit 3 items: a cover letter (letter of interest), CV, and diversity statement.
- These materials should be discussed by the search committee early in the search process. Depending on the specific field or subfield, as well as the academic rank of the position, application materials may also include: a research statement; a teaching philosophy statement; a sample of scholarship; a specified number of letters of recommendation or a specified number of names and contact information for potential references.
Diversity Statements
Committees are now required to request an explicit statement that describes the applicant’s experiences with and commitments to diversity, equity, and inclusion, often called a “diversity statement” or “DEI statement.”
The DEI statement is a relatively new genre—both for the applicants who need to write them and for the hiring committees who need to assess them. It is helpful to provide a concise prompt that asks for the kinds of information the committee wants and that offers clear parameters for the writer (e.g., a word or page limit).
Here are sample prompts for DEI statements. See below (“Assessment”) for sample rubrics to assess DEI statements.