How to post a job and work effectively in Interfolio:
Interfolio is the system through which we ensure consistent, fair and legal recruitment practices at UW.
Start here for information on posting ads through Interfolio, and to access multiple Interfolio user guides.
Work with your Academic Human Resources specialist early and often to make sure that the Interfolio job posting process proceeds smoothly with a clear timeline.
Here is a list of requirements and reminders to help you avoid some common reasons why Interfolio ads are sent back for revision before being approved.
Interfolio divides posted job ads into three major sections: Position Description, Qualifications, and Application Instructions.
Position Description
Describe the specific position, hiring unit (e.g., department/division), and university.
Use inclusive, inviting language that will appeal to a broad range of applicants.
Highlight why your department/division would be a great place to work.
Describe potential collaborators across UW and SoM; for example, research centers, outreach programs, and/or faculty development resources.
A word of caution about “preferences”: The Department of Labor will consider all education, experience, skills, and qualifications listed in the job posting to be requirements, even if the advertisement says they are “preferred” or “ideal” or otherwise not a minimum qualification.
Preferences for the position should be rewritten as anticipated job duties in the Position Description, or otherwise listed under Qualifications.
Qualifications
State the minimum qualifications for the position (e.g., minimum degree(s), required experiences or training, etc.).
Application Instructions
Describe the materials you want applicants to submit for review, and make sure these align with your assessment criteria (see “Assessment”).
All applicants for faculty positions are required to submit a cover letter (letter of interest) and CV.
These materials should be discussed by the search committee early in the search process. Depending on the specific field or subfield, as well as the academic rank of the position, application materials may also include: a research statement; a teaching philosophy statement; a sample of scholarship; a specified number of letters of recommendation or a specified number of names and contact information for potential references.
Diversity Statements
Effective spring 2026, separate diversity statements are no longer part of faculty application materials.
Per UW administrative guidance, information about past and planned contributions to diversity, equity, and inclusion is to be woven into other application materials (e.g., CV and cover letter) and not presented in a standalone statement.
Please use the job ad templates provided here for updated guidance on how this information is to be requested.
Search committees should focus on the key responsibilities and roles of the faculty position (e.g., teaching, mentoring, research, clinical care, team leadership, etc.) and discuss how a commitment to fostering a welcoming and inclusive environment applies to each job function. They should also establish where evidence of these skills, experiences, accomplishments, and/or vision will be found – in the CV, cover letter, and/or interviews, for example.
Please see the sample rubrics under Assessment for examples of how a search committee can assess contributions to diversity, equity and inclusion.
Search committees should not seek information about protected characteristics at any point in the search process, nor should they ask how the applicant would contribute to diversity based on their identity/identities or protected characteristics.
Required Language in Job Postings
Official University of Washington statements will be appended to all job advertisements posted through Interfolio. These statements address the university’s status as an Equal Opportunity employer and its commitment to diversity. These statements also provide links to the university’s privacy notice, information about benefits, and information about disability services. You can find more information here. Standardized job ad posting guidelines and templates can be found here.