Well-Being Grants

See the full application questions here. Complete your application online here. Applications are open through 11:59pm Pacific Time on December 10, 2024.

Projects are reviewed based on alignment with well-being goals, quality of concept/idea, impact on the UW Medicine community, response to well-being data, and creativity (See defined criteria here). Your project should be based in one or more of the following:

• Community Building – strengthening connection, collaboration, gratitude, and appreciation across UW Medicine, while also fostering a culture of diversity, equity, and inclusion
• Enhanced Workflow – streamlining processes and communication channels to make the work easier for our teams
• Culture of Well-Being – fostering authentic leadership, supportive structures, personal and professional development, and ensuring physical and psychological safety, to integrate well-being into the core of who we are and how we operate

A Grants Review Committee will review each application. The committee consists of members representing groups across UW Medicine.

If you have questions and would like to speak directly to our well-being team, informational sessions will be held over Zoom on November 14th and December 3rd:

Thursday, Nov. 14^th 2024 from 1:00pm – 2:00pm

Join Zoom Meeting: https://washington.zoom.us/j/91791613311?pwd=M1XdESaP82h973Mdh5RztbmPUIfXTz.1&from=addon

Meeting ID: 917 9161 3311
Passcode: 933168

Dial by your location
+1 253 215 8782 US (Tacoma)
+1 206 337 9723 US (Seattle)

Tuesday, Dec. 3^rd 2024, from 12:00pm – 1:00pm

Join Zoom Meeting: https://washington.zoom.us/j/95194912183?pwd=0DEmywHlKiyzKlK2S54pYmUVZdNLbG.1&from=addon

Meeting ID: 951 9491 2183
Passcode: 396313

Dial by your location
+1 253 215 8782 US (Tacoma)
+1 206 337 9723 US (Seattle)

You can expect to be notified in Spring 2025

Grant recipients are responsible for ensuring Well-Being Grant funds use is in compliance with UW policies but some general guidelines for the grants are as follows:

1. Funds cannot be used as salary or compensation for UW employees
2. Funds will be distributed through UW employees’ home units or departments, not to individuals
3. Food purchases are acceptable if consistent with UW policies and guidelines (purchase of alcohol is never permitted)
4. Funds should only be used toward what is specifically outlined in budget proposals

In the application, you must provide a detailed budget proposal for how the funds will be used. This should include a description of matching funds and/or any additional funds to support your project as applicable. As examples – please include venue costs, items to be purchased, food costs (please follow UW per diem limits).

Before we can transfer funds in WorkDay to grant recipients we will need the following information. We would like to collect this information as part of the grant application but can also work with applicants who need help identifying this information.

1. Cost Center ID is required. (A Cost-Center ID has 8 total number of characters, with two letters followed by six numbers and is in this format: CC123456).
2. Gift ID is recommended. (A Gift ID ID has 6 total number of characters, with two letters followed by six numbers and is in this format: GF123456).
3. Other WorkDay worktags such as program or activity codes are optional.

If you are not aware of a Cost-Center available to be used for your proposed Well-Being project or are part of a team that doesn’t use WorkDay for finances please indicate that in your application and we will reach out to help you identify possible funds transfer options if you are selected as a grant recipient.

Well-Being grant funds can be used to purchase food if purchases are consistent with UW policies and guidelines, including being within current per diem rates. Grant recipients are responsible for ensuring all purchases are compliant with these policies. Note that purchase of alcohol is never permitted using Well-Being grant funds.

Grant recipients should plan to work with their individual unit’s or team’s finance personnel to manage purchasing and reimbursement. The Well-Being team cannot directly manage any purchasing or reimbursements.

You have until March 30, 2026 to implement and complete your project, including spending of all grant funds.

Yes, if you receive funding, you must complete a brief project report that will be shared with grant recipients before the deadline to use funds in March 2026.

Well-Being grant funds cannot be used towards individual UW employees compensation or salaries. Funds may be used to pay for external contractors (speakers, instructors) as well as group or team trainings or events but should not be used for individual employee trainings. Recipients should plan to work with their individual unit’s or team’s finance personnel to handle any payment or invoice needs.

Please email uwm-wellbeing@uw.edu with any financial or other questions about your grant.